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Microsoft Dynamics in the Cloud: Are You Ready?

This year’s Microsoft Convergence Show had a record-breaking 10,000 attendees.  During the show, Microsoft showed off its hybrid cloud strategy for their Dynamics products.  Dynamics CRM can now deploy identical software both onsite and in the cloud.  Dynamics NAV and GP will follow suit in 2013, with AX coming soon thereafter.  How can you get your Dynamics product ready for functionality in the cloud? 

Simply put, if Dynamics is in the cloud, you should have all of your add-ons in the cloud, as well.  I’ll use the example of adding timesheet software to Dynamics.  This is a common add-on seeing as how Microsoft Business Portal lacks an essential time-tracking functionality.

Microsoft Dynamics Business Portal lacks data validations and thus is prone to human error.  This is a huge time sink.  If your managers are busy manually checking timesheets, it negatively affects company operations.  Another downfall of Business Portal is the lack of multiple approval levels.  In Business Portal, you’re only allowed one approver and one supervisor to review a timesheet.  With a lack of multiple approvers, an incorrect timesheet can easily make its way to payroll before it’s properly checked.  Also, Business Portal allows employees to edit their timesheets even after they’ve been approved which then creates the need to double-check them.  Approvers need to be able to “lock down” a timesheet after approval.  Essentially, Business Portal increases the amount of time an employee spends on timesheets rather than saving time by eliminating manual processes.

So you can see why many Dynamics users add on easy-to-use timesheet software that gives them full functionality instead of limited functionality.  You’ll want to choose software that not only increases the functionality of time tracking, but is also available in the cloud.  It’s a feature that many Dynamics users probably don’t have on their radar yet for additional software since it’s not even fully implemented in Dynamics products.  But I believe in looking ahead when considering new software.

It’s encouraging to see that Microsoft is taking its products to the cloud, putting themselves in direct competition with Apple and Google.  There’s a reason why: functionality in the cloud has already proven effective for multiple companies.  It could also save your company money overall; you’re more likely to pay for only what you use with a flexible cloud computing solution.  For example, if a staffing firm needs an invoicing system, but its staff size fluctuates throughout the year, they would only pay for what they use with software-as-a-service as opposed to paying for multiple licenses that they don’t fully use every month.

This is just one segment of software that you should consider. Are you already thinking ahead with the Dynamics system you use? 

About Curt Finch

Curt Finch is the CEO of Journyx. Founded in 1996, Journyx automates payroll, billing and cost accounting while easing management of employee time and expenses, and provides confidence that all resources are utilized correctly and completely. Curt earned a Bachelor of Science degree in Computer Science from Virginia Tech.  As a software programmer fixing bugs for IBM in the early ‘90’s, Curt found that tracking the time it took to fix each bug revealed the per-bug profitability. Curt knew that this concept of using time-tracking data to determine project profitability was a winning idea and something that companies were not doing – yet… Curt created the world's first web-based timesheet application and the foundation for the current Journyx product offerings in 1997. Learn more about Curt at http://journyx.com/company/curtfinch.   

Read More In: M&A and Financing

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Tags : Appleaxbusiness portalcloudcrmdynamicsGoogleMicrosofttracking time

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