Most managers know that trying to keep track of employees, with their various projects and skill levels, is a daunting task. Perhaps it is not so bad when you only have two employees, but when you work in an organization with 500, it is simply impossible to keep track of these resources without a little help. Here are some of the ways in which managers can manage their personnel more effectively in order to maximize success.
1 – Understand Employee Skills and Availability
Different projects require different skill sets. For example, a project team might require engineers, sales representatives, plant managers or R&D professionals. Finding the right person to assign to a project or task can be extremely challenging without the right resource management processes in place.
Even when managers understand resource availability, it changes. They might run around and get all of the vacation schedules recorded in a big spreadsheet, only to find that a week later it has all changed. Rather, what managers need is real-time access to team member schedules, tasks and available time. This makes assigning people to tasks much easier. The system should also be web-based, since the team is probably not all in one workspace 24 hours a day. Spreadsheets do not work very well because they do not allow for global access from various participants (and they also cannot be audited).